Tie any separate record book entries together by a note in each entry’s “Comments” section (for example, “Entries X and XX and related…”).įinally, remember that a Notary may never “add” onto a previously completed notarial certificate… each of the multiple Notaries who might officiate at different times for the various named signers of a document must complete their own, separate notarial certificate. Create a separate record book entry for each present signer.

Your certificate may be written or stamped on the document if there is room, or you may use a separate-sheet certificate that is attached to the document once completed (using a staple, never just a paperclip). Be sure your completed notarial certificate correctly reflects the signature notarial act you performed. Complete a notarial certificate with only the name(s) of the signer(s) who appeared before you on that day (for example, “…before me personally appeared Sam Signer ONLY…”).(Draw a single diagonal line through the certificate and initial the line.) Strike-through the preprinted notarial certificate on the document if it doesn’t enable you to clearly indicate (only) the exact parties whose signatures you are notarizing.Positively identify the present signer(s).Review the document and notarial certificate to observe whose signature requires notarization, and what notarial act shall be performed. Finish the notary certificate by typing 'personally appeared before me and acknowledged the execution of the foregoing instrument.Here’s a step-by-step process for dealing with this circumstance:

Worry not- a Notary may notarize for any present signer and need not require the simultaneous presence of all named signers. Newly commissioned Notaries-and sometimes even experienced Notaries-worry that perhaps all named signers must be present so all signatures may be notarized at the same time.

Often, only one of the multiple signers named in a document is present for notarization of their signature. In real life, there’s no such rule of “only one named signer per document.” Many documents require the signatures of multiple persons, and any number of those signatures may require notarization.

Personally appeared on notarized letter